Administrator/Bookkeeper – Surbiton – £20-£25k

My client based in Surbiton are seeking an administrator/bookkeeper to join their team .

The work is very varied and we need someone who is flexible, adaptable, well organised, shows initiative in the face of the unexpected, and possesses excellent IT and communications skills.

Responsibilities include:

• Filing, letter writing, answering phone calls; putting together proposals, itineraries
• Sending out financial information to clients and suppliers ? Liaising with clients and suppliers, clients on the phone and via email
• Book keeping including purchasing and sales ledger, invoicing, expense records, accountant liaison
• Sourcing products; Negotiating costs and discounts
• Acting as Assistant to Managing Director
• Handling confidential and sensitive information, including Human Resource data and activities
• Marketing blog and article writing, general promotional activities
• Setting up diary entries and management of the calendar
• Working on various tasks simultaneously
• Researching on the internet
• Trouble shooting and solution finding
• In-putting data, on-boarding new CRM and systems as needed
• Keeping a database up to date
• General co-ordination of day to day tasks

Skills required:

• Excellent knowledge of Word, Excel, PowerPoint, Outlook and Internet; understanding of bookkeeping concepts
• A good multi-tasker and administrator
• Have common sense; ability to communicate and be adaptable
• Excellent phone manner
• Excellent communication skills, both written and oral
• Highly organised and able to juggle several tasks simultaneously
• Excellent attention to detail
• Friendly and professional manner; confident in working with people at all levels in a company, clients and suppliers alike
• Ability to be discreet and act in a confidential manner
• Previous experience as an office administrator, PA or events coordinator would be advantageous
• Well educated, degree an advantage
• Fluent written and spoken English a necessity: other languages an advantage
• Knowledge of Xero book keeping software an advantage
• Clean DBS check or willing to have one done

General working hours: Monday to Friday 9am to 6pm (flexibility required) Holiday: 28 days paid annual holiday including bank holidays