Executive Assistant & Project Manager

My client is seeking an exceptional Executive Assistant and Project Manager to join their dynamic longevity media startup at a pivotal scaling stage.

This is a contract position offering approximately 40 hours per week, combining strategic project management with high-level executive support for the CEO. Ideally you will be set up as self employed / be able to self invoice.

Key Responsibilities

Executive Support

· Manage the CEO’s complex schedule, diary, emails, calendar and travel arrangements

· Handle both personal and company-related tasks with discretion and efficiency

· Act as a trusted gatekeeper and first point of contact

· Anticipate needs and proactively resolve issues before they arise

 

Project Management

· Drive projects from conception through to completion, ensuring all deadlines are met

· Build and implement processes and systems to support company growth

· Create clear, comprehensive briefs for team members and external partners

· Track multiple workstreams simultaneously, maintaining momentum across all initiatives

· Support the wider team in staying on top of their deliverables

 

Operations & Administration

· Coordinate event organisation and logistics

· Handle general administrative tasks with meticulous attention to detail

· Support team coordination and internal communications

· Maintain filing systems and company documentation

 

Team Support

· Ensure team members have the resources and clarity they need to deliver

· Monitor progress across projects and flag potential bottlenecks

· Foster a culture of organisation and accountability

 

Essential Requirements

 

· Proven experience as an Executive Assistant and/or Project Manager in fast-paced, scaling environments

· Exceptional organisational skills with demonstrated ability to manage competing priorities

· Strong track record of building processes and systems that scale

· Excellence in time management and ability to work autonomously in a remote setting

· Outstanding written and verbal communication skills

· Highly digitally confident with strong technical aptitude across various platforms and tools

· Meticulous attention to detail

· Ability to handle confidential information with discretion

· Located in Central London or within easy reach, with ability to be in person one day per week

· Flexibility to occasionally be contactable during evenings and weekends when needed

 

Desirable Skills

 

· Bookkeeping experience or financial administration skills

· Experience in media, publishing or startup environments

· Familiarity with the longevity or wellness sector

 

Working Arrangements

 

· Contract basis: Approximately 40 hours per week

· Location: Primarily remote with one day per week in Central London

· Hours: Normal office hours with occasional flexibility required

· Start date: JANUARY 2026