Team Administrator: Surbiton-£25k

Administrator : Personal Assistant 

Our client is looking for a dynamic administrator for their growing team. The work is very varied and they require someone who possesses excellent IT and communications skills. You will need to be flexible, adaptable, well organised and show initiative in the face of the unexpected. 

Responsibilities include: 

• Filing, letter writing, answering phone calls; putting together proposals, itineraries 

• Liaising with clients and suppliers, clients on the phone and via email 

• Expense recording including purchasing and sales ledger, invoicing, accountant liaison 

• Sourcing products; Negotiating costs and discounts 

• Acting as Assistant to Managing Director 

• Handling confidential and sensitive information, including Human Resource data and activities 

• Marketing blog and article writing, general promotional activities 

• Setting up diary entries and management of the calendar 

• Working on various tasks simultaneously 

• Researching on the internet 

• Trouble shooting and solution finding 

• In-putting data, learning and working on CRM and systems as needed 

• Keeping a database up to date 

• General co-ordination of day to day tasks 

• HomeMaker duties at client locations 

• General team administration and office coordination 

Skills required: 

• Excellent knowledge of Word (typing speed at least 50 wpm), Excel, PowerPoint, Outlook and Internet; understanding of bookkeeping concepts 

• A good multi-tasker and administrator 

• Have common sense; ability to communicate and be adaptable 

• Professional friendly telephone manner 

• Excellent communication skills, both written and oral 

• Highly organised and able to juggle several tasks simultaneously 

• Excellent attention to detail 

• Friendly and professional manner; confident in working with people at all levels in a company, clients and suppliers alike 

• Ability to be discreet and act in a confidential manner 

• Previous office experience 

• Well educated, degree an advantage 

• Fluent written and spoken English a necessity: other languages an advantage 

• Knowledge of Xero book keeping software an advantage 

• Clean DBS check or willing to have one done 

General working hours: Monday to Friday 9am to 6pm (flexibility required) 

Holiday: 28 days paid annual holiday including bank holidays

Salary: